MessageMia is your hands-free notebook perfect for when you are driving. Whether you are already using Mia and want to expand or are looking for new ways to automate your workflow, here are some top tips on taking MessageMia further with automations.
So with MessageMia you call the toll-free number and leave your message – whatever great idea has just occurred to you or to-do list item you have remembered. It is then transcribed and emailed back to you with the voice file attached.
Do you find yourself doing the same thing with your MessageMia emails every time? You can almost certainly automate that and free up your time and effort.
Are Mia’s messages getting lost in your inbox? You can fix that with a quick filter. Most email programs have this ability.
In Gmail you can go to Settings from the gear menu, then Filters and Blocked Addresses to “Create a new filter”. Or you can use the dropdown menu when you are in a MessageMia email and choose “filter messages like this”. That will allow you to add a label to MessageMia emails, star them, archive them, or forward them to your assistant – whatever you like.
IFTTT works behind the scenes to connect together all your accounts and services together. If you aren’t already a user of IFTTT you can sign up for a free account at the site and take a look at some of the amazing tricks you can put to work. You connect all your different accounts to the service and hook them up together using Applets.
Using the If This Then That system we can have receiving a MessageMia email as a trigger, the “this”. Then you just need to decide what you want to do with it, the “that”.
Do you want the voice attachments saved on your Dropbox? Do you want the transcriptions put in a Google Doc? Sent to your favourite to-do list app as a task? Put in an Evernote folder with your other great ideas? Added to your task management software like Trello or Basecamp? IFTTT can do all that and more – automated and behind the scenes so you don’t have to think about it.
You can even pre-categorise your messages by using a code word or phrase when you dictate them to Mia. Say you often leave messages about blog post ideas. When you call Mia you can use “blog post ideas” in your message and you can set filters and triggers to act on that phrase, for different results than ones labelled “things to remember”.
Then it all fits together. You call Mia and leave a message about your blog post ideas. The email gets sent.
Arriving in your inbox the transcription can be labelled “blog post ideas” and archived automatically. Then your blog post idea gets created as a task in your task manager, an event gets added to your calendar to work on it and when you log into WordPress a draft has already been created with the transcription in it and the voice file is in your cloud storage for safekeeping.
You didn’t need to do a thing.